Privacy Policy of Techtribune

Version History:

Date	Version	Reason for Change	Author	Reviewer
15/02/24	1.0	Initial Release	K.Hossain	Dr.Nessa

Table of Content:

• 1. Summary
• 2. Techtribune Details
• 3. Information Collection During Website Visits
• 4. Contacting Us
• 5. Consultancy Form
• 6. Get a Quote Form Submission
• 7. Information Obtained from Third Parties
• 8. Data Retention Period
• 9. Disclosure and Additional Uses of Your Information
• 10. Information Security Measures
• 11. Your Rights Regarding Your Information
• 12. Handling Sensitive Personal Information
• 13. Right to Object of Processing for Certain Purposes
• 14. Children’s Privacy
• 15. Privacy Policy Changes
• 16. Copyright, Credit and Logo

Summary:

This Privacy Policy details the practices of Techtribune Ltd concerning the collection, storage, and utilization of information about you in connection with your use or interaction with our website, www.techtribune.co.uk , as well as in situations where we otherwise acquire or collect information about you. The effective date of this Privacy Policy is March 1, 2024.

Controller (we, us or our):Techtribune Ltd, Company Reg No:097-004616. Address: 17, Waterloo Road,Gillingham,Medway, ME74SA

How we collect or obtain information about you

• When you provide it to us, e.g., by contacting us via the website, phone, or email.
• From your use of our website, using cookies and similar technologies.
• Occasionally, from third parties.

Information we collect:

Name, contact details, payment information (e.g., credit or debit card details) if applicable, IP address, information from cookies, information about your computer or device (e.g., device and browser type), information about how you use our website (e.g., pages viewed, time of viewing, clicks), geographical location (based on your IP address), company name or business name (if applicable), VAT number (if applicable).

How we use your information:

• For administrative and business purposes, such as contacting you and processing orders.
• To improve our business and website.
• To fulfil contractual obligations.
• To advertise our services.
• To analyze your use of our website.
• In connection with our legal rights and obligation.

Disclosure and Additional Uses of Your Information

• Only to the extent necessary to our service providers.
• To fulfil any contracts with you.
• Where required by law or to enforce legal rights.

Do Techtribune sell your information to third party?

• No

How long Techtribune retain your information:

For no longer than necessary, considering legal obligations, other legal bases for use, and additional factors.

How we secure your information:

Appropriate technical and organizational measures should be taken to ensure the security of information, such as storing it on secure servers, encrypting data transfers, granting access only where necessary, and implementing additional security measures.

Use of Cookies and Similar Technologies:

We use cookies and similar information-gathering technologies on our website.

Transfers of Your Information outside the European Economic Area:

We will only transfer information outside the European Economic Area if required by law or if appropriate safeguards are in place.

Use of Automated Decision-Making and Profiling:

We use automated decision-making and profiling, including web analytics, cookies, web beacons, and server logs analysis tools.

You’re Rights:

Access, correction, deletion, restriction, portability, objection, withdrawal of consent, and the right not to have significant decisions made solely based on automated processing.

Sensitive Personal Information:

We do not knowingly or intentionally collect sensitive personal information. Please avoid submitting such information to us.

Our Details:

Techtribune is registered in the UK, Company Registration Number: Company Reg No:097-004616. Company address:

17, Waterloo Road,Gillingham,Medway, ME74SA

Information collection during Website Visits:

We gather and utilize data from visitors to our website, following the guidelines outlined in this section and the section titled "Disclosure and additional uses of your information.

Access Website:

Accessing and using the website is strictly for personal purposes, and users are prohibited from using the data and information on the website for their own commercial, political, or advertising purposes, including any commercial offers, such as unsolicited electronic offers.

Website Content:

All elements on the website, including images, brands, texts, comments, illustrations (animated), video images, sounds, and technical applications used for website operation, are safeguarded by intellectual property laws. Reproduction, repetition, use, or modification, whether in whole or in part, including technical applications, without prior written permission from the controller is strictly forbidden. The controller's decision to delay action against any infringement does not imply tacit consent or a waiver of the right to prosecute the infringing party.

Managing Website:

To ensure effective management of the site, the controller reserves the right, at any given time to:

• Suspend, interrupt, limit, or deny access to the website for specific categories of visitors.
• Remove any information that may impede the website's functionality, violate national or international laws, or go against internet etiquette.
• Temporarily make the website unavailable to carry out updates.

Accountability:

The controller of this website cannot be responsible for any failures, disruptions, challenges, or interruptions in the website operation, which may result in the (temporary) unavailability of the website or its features. It is your responsibility to ensure secure connection to our website by taking all necessary precautions to safeguard your equipment and data from potential internet threats, such as virus attacks. Furthermore, the controller of this website is not accountable for any legal actions taken against you due to the use of the website or services accessible via the internet, or for violations of the terms outlined in the privacy policy. The controller holds no liability for any damages incurred by you, third parties, or your equipment resulting from your connection to or use of the website. Therefore, you agree to refrain from initiating any subsequent (legal) actions against the controller. If the controller becomes embroiled in a dispute arising from your misuse of this website, the controller reserves the right to seek compensation for any ensuing damages from you.

Cookies Policy:

Cookies are small text files that websites place on your computer during your visits. They are primarily used to enhance website functionality and efficiency, as well as to provide insights to site owners. The majority of cookies we utilize are 'session' cookies, active only while you are using our site. This information aids in enhancing the user experience through website improvements. Although most web browsers accept cookies by default, you can modify your browser settings to either reject cookies or receive alerts when a website attempts to set a cookie on your computer.

However, disabling cookies may impact the proper functioning of some of our services. Our website, www.techtribune.co.uk employs Google Analytics to gain insights into website usage for user experience enhancement. The data collected includes information on the number of site visitors, their sources, and interactions. It's important to note that no personal information is collected or stored, ensuring the anonymity of the data. We do not permit Google to utilize or share our analytics data. For more details please see: https://www.google.com/policies/privacy/partners.

The data we gather when you get in touch:

We collect and utilize data from individuals who reach out to us in compliance with this section and the section titled "Disclosure and additional uses of your information.

Email:

When you send an email to the email address presented on our website, we collect your email address and any additional information you provide in that email (such as your name, telephone number, and the information contained in any signature block in your email).

Legal basis for processing:

Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest(s):

Responding to inquiries and messages we receive and maintaining records of correspondence.

Legal basis for processing:

Necessary to perform a contract or to take steps at your request to enter a contract (Article 6(1) (b) of the General Data Protection Regulation).

Reason why necessary to perform a contract:

Where your message relates to us providing you with goods or services or taking steps at your request before providing you with our goods and services (e.g., providing you with information about such goods and services), we will process your information to do so.

Contact Form/Get a Quote/ Consultancy Form:

When you use our contact form, get a quote or consultancy form from us, and we will collect your name, email address, and contact number. Please note that if you do not fill in the mandatory fields on our contact form, you will not be able to submit the form, and we will not receive your inquiry. We process your personal information to respond to your inquiries, messages, and keep records of our correspondence with you. Our legal basis for processing your personal information is our legitimate interests under Article 6(1)(f) of the General Data Protection Regulation. In cases where your inquiry relates to us providing you with goods or services, we will process your personal information to perform a contract or take steps that are necessary to enter a contract with you. This is necessary under Article 6(1)(b) of the General Data Protection Regulation.

Phone:

When you get in touch with us by phone, we gather your phone number and any information shared during our conversation. Keep in mind that we do not record phone calls.

Legal basis for processing:

Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation)

Legitimate interest(s):

Addressing inquiries and messages received and maintaining records of correspondence.

Legal basis for processing:

Necessary to perform a contract or to take steps at your request to enter into a contract (Article 6(1)(b) of the General Data Protection Regulation).

E-Newsletter (Join):

When you subscribe to our e-newsletter on our website or choose to receive news and offers from Techtribune Ltd, we gather your name and email address.

Legal basis for processing:

Your consent (Article 6(1)(a) of the General Data Protection Regulation).

Consent:

By signing up and following the provided steps, you grant us your consent to send you our e-newsletter.

By Post:

If you reach out to us by post, we will collect any information included in postal communications you send to us.

Legal basis for processing:

Our legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest(s):

Responding to inquiries and messages received by post and maintaining records of correspondence.

Legal basis for processing:

Necessary to perform a contract or to take steps at your request to enter into a contract (Article 6(1)(b) of the General Data Protection Regulation).

Reason why necessary to perform a contract:

If your message pertains to us providing you with goods or services or taking steps at your request before delivering goods and services (e.g., providing information about such goods and services), we will process your information for these purposes.

Information Collected and Promotional Offers

You may receive promotional offers from Techtribune Ltd. If you no longer wish to receive such offers, please notify us via email at the following address: info@techtribune.co.uk. Please keep in mind that your personal data will not be utilized by our partners for promotional purposes.

If you come across personal data belonging to other individuals during your visit to our website, please refrain from collecting, engaging in any unauthorized use, or any other actions that may infringe upon the privacy of the concerned data subjects. The collector (referring to Techtribune) is not responsible under such circumstances.

Information Obtain from Third Parties

We obtain information about you from third parties, typically including clients' mail, client management software, clients' analytic reports, clients' cookies, etc. It is also possible that third parties with whom we have had no prior contact may provide us with information about you.

The information we gather from third parties generally includes your name and contact details, along with any additional information they provide.

Legal basis for processing:

Necessary to perform a contract or to take steps at your request to enter into a contract (Article 6(1)(b) of the General Data Protection Regulation).

Reason why necessary to perform a contract:

When a third party has shared information about you with us (such as your name and email address) to facilitate the provision of services, we process your information to take steps at your request to enter into a contract with you and perform a contract with you (as the case may be).

Consent:

If you have requested a third party to share information about you with us, and the purpose of sharing that information is unrelated to the performance of a contract or services provided by us to you, we will process your information based on your consent. You provide this consent by asking the third party in question to transmit your information to us.

Data Retention Period:

This section outlines the duration for which we retain your information. We have established explicit retention periods wherever feasible. In cases where specific retention periods could not be defined, we have detailed the criteria employed to ascertain the retention period.

Correspondence and inquiries:

In the event of an inquiry or communication with us, whether through email, our contact form, or by phone, we will keep your details until we have addressed and resolved your query. Afterward, we will retain your information for an additional period of 1 year before deleting it.

E-Newsletter:

The details provided during e-newsletter sign-up will be kept for the duration of your subscription (unless you choose to unsubscribe) or until we decide to discontinue our e- newsletter service, whichever occurs first.

We will keep your data for as long as necessary, depending on the following factors:

• The current and future purposes of using your information, including fulfilling contractual obligations or contacting you in the future.
• Legal requirements that mandate the continued processing of your information, such as record- keeping obligations under applicable laws or regulations.
• The existence of a legal basis for continued processing, such as your consent.
• The ongoing value of your information.
• Industry norms and practices that dictate the appropriate retention period for information.
• The associated risks, costs, and liabilities of retaining the information.
• The difficulty in ensuring that the information remains accurate and up-to-date.
• Any relevant contextual factors, including the nature and status of our relationship with you.

Disclosure and Additional Uses of Your Information:

• Telephone provider(s):Voda Phone & Giffgaff
• Consultancy Form(s):https://calendly.com. You can read their Privacy Policy at: https://calendly.com/privacy
• Email provider(s), including Gmail. You can review their privacy policy at:  Google Privacy Policy .
• Hosting provider(s):https://www.stablehost.com.
• You can access their privacy policy here:  https://www.stablehost.com/privacy.php
• Chat services, https://www.tidio.com .Their privacy policy is available here:  https://www.tidio.com/privacy-policy
• Any relevant contextual factors, including the nature and status of our relationship with you.

Legal Basis:

The legal basis for processing your information is legitimate interests as defined in Article 6(1) (f) of the General Data Protection Regulation (GDPR). We rely on our legitimate interest, which is to efficiently run and manage our business. When we share your information with third parties for purposes other than fulfilling a contract or taking steps at your request, it is to facilitate the smooth operation of our business.

Additionally, the legal basis for processing is deemed necessary to perform a contract and/or to take steps at your request before entering into a contract, by Article 6(1) (b) of the GDPR. This necessity arises as we may need to share information with our service providers to fulfil our contractual obligations or address the steps you have requested before formalizing a contract with you.

Sharing your information with additional third parties is subject to the following disclosure terms:

Legal basis for processing: legitimate interests (Article 6(1)(f) of the General Data Protection Regulation).

Legitimate interest relied on:

When disclosing your information to third parties beyond what is necessary for contract performance, we do so to advance our legitimate interests, specifically to ensure the efficient operation and management of our business.

Legal basis for processing:

Necessary to perform a contract and/or to take steps at your request before entering a contract (Article 6(1)(b) of the General Data Protection Regulation). Reason why necessary to perform a contract: Information may be shared with other third parties when essential for fulfilling our contractual obligations or addressing your requested steps before a contract is established.

Information Security Measures:

We implement appropriate technical and organizational safeguards to ensure the security of your information and protect it from unauthorized or unlawful use, as well as accidental loss or destruction. These measures include:

Limiting access and sharing your information only to the necessary extent, adhering to confidentiality constraints where applicable, and anonymizing data whenever feasible.

Utilizing secure servers for the storage of your information and verifying the identity of any individual requesting access to information before granting such access.

Applying Secure Sockets Layer (SSL) software to encrypt any information submitted through forms on our website.

Conducting information transfers exclusively through closed systems or encrypted data transfers. Including any additional measures you employ to ensure personal information security, such as other technological safeguards or pseudonymization.

Sending information to us via Email:

Transmitting information over the internet carries inherent security risks and if you choose to submit any information to us over the internet (including via email, our website, or any other method), you do so at your own risk.

We are not liable for any costs, expenses, loss of profits, and harm to reputation, damages, liabilities, or any other type of loss or damage that you may incur because of your decision to transmit information to us through such means.

Right to Object of Processing for Certain Purposes:

Subject to specific limitations on certain rights, you have the following entitlements regarding your information, and you can exercise these rights by sending an email to info@techtribune.co.uk :

• Request access to your information and details about how we use and process your information.
• Request the correction or deletion of your information.
• Request restrictions on the usage of your information.
• Receive the information you provided to us in a structured, commonly used, and machine- readable format with the right to transfer this information to another data controller (including a third-party data controller).
• Withdraw your consent to our use of your information at any time, provided we rely on your consent for the use or processing of that information. Please note that withdrawing your consent will not affect the legality of our use and processing of your information based on your consent before withdrawal.
• In accordance with Article 77 of the General Data Protection Regulation, you also have the right to lodge a complaint with a supervisory authority, particularly in the Member State of your habitual residence, place of work, or the alleged infringement of the General Data Protection Regulation.
• For the UK, the supervisory authority is the Information Commissioner’s Office (ICO), and you can find their contact details at:  https://ico.org.uk/global/contact-us .

Personal Information:

Sensitive personal information refers to details about an individual that reveal their racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic information, biometric information for unique identification, information regarding health, or details about a person’s sex life or sexual orientation.

It is important to highlight that we do not knowingly or intentionally collect sensitive personal information from individuals. It is crucial that you refrain from submitting any sensitive personal information to us.

Should sensitive personal information be inadvertently or intentionally transmitted to us, your action will be considered explicit consent for the processing of such sensitive personal information under Article 9(2)(a) of the General Data Protection Regulation. We will manage and process your sensitive personal information solely for its deletion.

Children Policy:

In our commitment to ensuring the safety and privacy of children online, we strictly adhere to the Children’s Online Privacy Protection Act of 1998 (COPPA) (for more details: https://www.ftc.gov/legal-library/browse/rules/childrens-online-privacy-protection-rule-coppa ) and its accompanying regulations, which are designed to safeguard the online privacy of children. It is our policy not to intentionally contact or collect information from individuals under the age of 18. Our website is not structured to solicit any form of information from individuals under the age of 18.

While the possibility exists that we may inadvertently receive information about individuals under the age of 18 due to deceptive actions by a third party, upon notification and verification of such information, we will promptly seek appropriate parental consent for its use in accordance with relevant laws. If obtaining parental consent is not feasible, we will expeditiously delete the information from our servers. If you become aware of our receipt of information about individuals under the age of 18, we encourage you to notify us via email at info@techtribune.co.uk.

Changes to our Privacy Policy:

We periodically update and modify our Privacy Policy. In the case of minor changes to our Privacy Policy, we will revise it with a new effective date stated at the beginning. Your information will be process according to the practices outlined in the new version of the Privacy Policy from its effective date onwards.

In instances of major changes to our Privacy Policy or if we intend to use your information for a new or different purpose than originally collected, we will notify you via email (where feasible) or by posting a notice on our website.

We will furnish you with details regarding the specific change, the purpose, and any other pertinent information before utilizing your information for the new purpose.

In cases where necessary, we will seek your prior consent before employing your information for a purpose distinct from the original collection purposes.

Copyright, Credit and Logo:

This Privacy Policy has been crafted using a template that complies with the General Data Protection Regulation (Regulation (EU) 2016/769) (GDPR) standards and it is made available by GDPR Privacy Policy. For more details,https://gdpr.eu/privacy-policy

The copyright for this Privacy Policy either belongs to us or is under license to us, and it is safeguarded by copyright laws applicable worldwide, including copyright protection software. All intellectual property rights pertaining to this document are expressly reserved.

The display of the GDPR Privacy Policy logo on our website signifies our adoption of a privacy policy template provided by GDPR Privacy Policy as the foundational framework for this Privacy Policy.